Personal Information Privacy Policy
The 500 Staffing Inc. respects the privacy of our employees, our suppliers and our
clients and ensures that the personal information we collect about or on behalf
of the aforementioned remains secure and protected. In order to operate effectively
there are times where personal information must to be shared with an interested
third party. In such circumstances, The 500 Staffing Inc. will not release any personal
information without first advising of its intended use and obtaining the permission
to do so from the affected individual.
Our policy is designed to meet or exceed the requirements of Canadian Federal and
Provincial privacy laws. We are committed to constant self-evaluation of our practices
and procedures and to maintaining the highest standard in this regard.
Privacy Officer
To confirm our commitment to privacy, The 500 Staffing Inc. has appointed a qualified
member of our senior management team as the Privacy Officer. The Privacy Officer
is available to offer more information on our practices and policy, to ensure compliance
by everyone at The 500 Staffing Inc. and to rectify any complaints. The Privacy
officer can be contacted by mail at 465 Morden Road, 2nd Floor, Oakville
ON L6K 3W6.
The 500 Staffing Inc. Privacy Officer will review any new processes, procedures
or practices affecting the privacy of our employees, our suppliers and our clients
to ensure they are compliant with our Privacy Policy.
The 500 Staffing Inc. Privacy Officer commits to being aware and knowledgeable about
any changes in the Canadian Provincial privacy legislation and to ensuring The 500
Staffing Inc. consistently meets or exceeds the Provincial privacy requirements.
Information Protection, Identification and Consent
The 500 Staffing Inc. maintains that it will identify the purpose(s) for collecting
personal information and inform the affected individuals of this purpose. When the
intended use for the collected information involves releasing it to an interested
third party, The 500 Staffing Inc. will ensure the individual grants consent before
any information is released. Consent for these purposes can be either explicit or
implicit depending on the sensitivity of the information. The 500 Staffing Inc.
will only collect information for which there is an intended purpose. The collected
information will only be used for the purposes stated. Should the information be
necessary for purposes other than those stated separate consent would be obtained.
This is true for all situations but those where The 500 Staffing Inc. has obtained
general consent or where required by law. All third party suppliers, vendors and
clients to whom personal information may be released have been carefully screened
to ensure their Privacy Policies meet or exceed the legislated requirements.
Security
- Only employees who need the information to perform a specific job (for example,
a placement representative or a customer service representative) are granted access
to personally identifying information.
- We have certain secure databases where we store data. We also may store your personal
information in paper document files in our offices.
- The processes of our business include sharing your personal information with others
to carry out our staffing services, that is, to try to find job matches for applicants
and fulfill staffing service requests of client companies.
- Our staff will ensure that all personal information, including but not limited to
the following:
- ARAs, application forms, time cards, resumes, interview notes, correspondence, payroll
records, personnel files, garnishee orders, credit reports, payroll stubs, T4’s,
Employment Equity information etc.
Collected from our own employees and from our applicants, candidates, contractors,
will be secured in locked filing cabinets. Access to this information will be based
on a “need to know” basis as prescribed by the requirements of their job function
only.
Cookies
A cookie is a small amount of data, which often includes an anonymous unique identifier
that is sent to your browser from a web site's computers and stored on your computer's
hard drive.
Each web site can send its own cookie to your browser if your browser's preferences
allow it, but (to protect your privacy) your browser only permits a web site to
access the cookies it has already sent to you, not the cookies sent to you by other
sites.
You can configure your browser to accept all cookies, reject all cookies, or notify
you when a cookie is set. (Each browser is different, so check the "Help" menu of
your browser to learn how to change your cookie preferences.)
Our site uses cookies to keep track of user sessions. We use cookies to deliver
content specific to your interests and for other purposes such as keeping track
of user navigation within the web site.
Retention and Safeguards
The 500 Staffing Inc. has set mandatory retention timeframe limits based on Provincial
Employment and Labour Standards and will retain personal information only as long
as is outlined in the applicable legislation. Third party suppliers have been instructed
to follow the same guidelines. In addition, appropriate safeguards relevant to the
sensitivity of the information, while retained, will secure the information.
Accuracy
The 500 Staffing Inc. will make every effort to ensure personal information remains
current and is updated internally and with third party suppliers in a timely manner.
Individuals are expected to update The 500 Staffing Inc. with any changes to their
personal information. The information will only be updated when required for the
intended, previously informed purposes.
Openness
The Privacy Policy as it is presented here is in its most thorough form. The 500
Staffing Inc. will provide any further information about its policy or practices.
To access this information please contact the Privacy officer by sending a request
in writing to the Privacy Officer at 465 Morden Road, 2nd Floor, Oakville,
Ontario L6K 3W6. The information will be released within 30 days of receipt of the
request.
Individual Access
The 500 Staffing Inc. will release the personal information retained by the organization
to the individual that the information is about upon request, along with the use
and disclosure of any personal information.
Specific requests for information can be directed to the Privacy Officer at 465
Morden Road, 2nd Floor, Oakville, Ontario L6K 3W6. The information will
be released within 30 days of receipt of the request. Should The 500 Staffing Inc.
not be able to comply with the request for a justifiable reason, that reason will
be given to the requestor.
The 500 Staffing Inc. considers the following reasons justifiable reasons to refuse
access to personal information.
- Solicitor-client privilege
- Litigation privilege
- Security and ongoing fraud investigations
- Proprietary or trade secret information
- Sensitive medical information that could be obtained through other means
- Requests that would prove prohibitively costly to provide
- Requests that could reasonably be expected to threaten the life or security of another
individual
This list is not exhaustive and other reasons may be considered justifiable.
Challenging Compliance
Individuals of whom The 500 Staffing Inc. holds personal information have the right
to file a challenge about the company’s compliance with Privacy legislation. The
500 Staffing Inc. will consider all requests serious and will investigate any complaints
thoroughly. To make a challenge please send all relevant details and specifics to
The 500 Staffing Inc. Privacy officer at 465 Morden Road, 2nd Floor,
Oakville ON L6K 3W6.
Contact Us
If you have any questions about this Privacy Statement and our website, you can contact
Loree Bennett at bennett@the500.com.
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