The 500 Staffing Privacy Policy
The 500
Staffing respects the privacy of our employees, our
suppliers and our clients and ensures that the personal
information we collect about or on behalf of the aforementioned
remains secure and protected. In order to operate effectively
there are times where personal information must to be shared
with an interested third party. In such circumstances, The 500
Staffing will not release any personal information
without first advising of its intended use and obtaining the
permission to do so from the affected individual.
Our
policy is designed to meet or exceed the requirements of
Canadian Federal and provincial privacy laws. We are committed
to constant self-evaluation of our practices and procedures and
to maintaining the highest standard in this regard.
Privacy Officer
To
confirm our commitment to privacy, The 500 Staffing has
appointed a qualified member of our senior management team as
the Privacy Officer. The Privacy Officer is available to offer
more information on our practices and policy, to ensure
compliance by everyone at The 500 Staffing and to
rectify any complaints. The Privacy officer can be contacted by
mail at 465 Morden Road, 2nd Floor, Oakville ON L6K
3W6.
The 500
Staffing’s Privacy Officer will review any new
processes, procedures or practices affecting the privacy of our
employees, our suppliers and our clients to ensure they are
compliant with our Privacy Policy.
The 500
Staffing’s Privacy Officer commits to being aware and
knowledgeable about any changes in the Canadian Provincial
privacy legislation and to ensuring The 500 Staffing
consistently meets or exceeds the Provincial privacy
requirements.
Information Protection, Identification and Consent
The 500
Staffing maintains that it will identify the purpose(s)
for collecting personal information and inform the affected
individuals of this purpose. When the intended use for the
collected information involves releasing it to an interested
third party, The 500 Staffing will ensure the
individual grants consent before any information is released.
Consent for these purposes can be either explicit or implicit
depending on the sensitivity of the information. The 500
Staffing will only collect information for which there
is an intended purpose. The collected information will only be
used for the purposes stated. Should the information be
necessary for purposes other than those stated separate consent
will be obtained. This is true for all situations but those
where The 500 Staffing has obtained general consent or
where required by law. All third party suppliers, vendors and
clients to whom personal information may be released have been
carefully screened to ensure their Privacy Policies meet or
exceed the legislated requirements.
Security
a.
Only
employees who need the information to perform a specific job
(for example, a placement representative or a customer service
representative) are granted access to personally identifying
information.
b.
We have
certain secure databases where we store data. We also may store
your personal information in paper document files in our
offices.
c.
The
processes of our business include sharing your personal
information with others to carry out our staffing services, that
is, to try to find job matches for applicants and fulfill
staffing service requests of client companies.
d.
For the most
part, communication with us through the website is via email
transmission. Email transmission can be accessed by other
Internet users. Please contact us by a method other than email,
if you want to keep certain information confidential.
Cookies
A cookie is
a small amount of data, which often includes an anonymous unique
identifier, that is sent to your browser from a web site's
computers and stored on your computer's hard drive.
Each web
site can send its own cookie to your browser if your browser's
preferences allow it, but (to protect your privacy) your browser
only permits a web site to access the cookies it has already
sent to you, not the cookies sent to you by other sites.
You can
configure your browser to accept all cookies, reject all
cookies, or notify you when a cookie is set. (Each browser is
different, so check the "Help" menu of your browser to learn how
to change your cookie preferences.)
Our site uses cookies to keep track of user sessions. We use
cookies to deliver content specific to your interests and for
other purposes such as keeping track of user navigation within
the web site.
Retention and Safeguards
The 500
Staffing has set mandatory retention timeframe limits
based on Provincial Employment and Labour Standards and will
retain personal information only as long as is outlined in the
applicable legislation. Third party suppliers have been
instructed to follow the same guidelines. In addition,
appropriate safeguards relevant to the sensitivity of the
information, while retained, will secure the information.
Accuracy
The 500
Staffing will make every effort to ensure personal
information remains current and is updated internally and with
third party suppliers in a timely manner. Individuals are
expected to update The 500 Staffing with any changes to
their personal information. The information will only be updated
when required for the intended, previously informed purposes.
Openness
The
Privacy Policy as it is presented here is in its most thorough
form. The 500 Staffing will provide any further
information about its policy or practices. To access this
information please contact the Privacy officer by sending a
request in writing to the Privacy Officer at 465 Morden Road, 2nd
Floor, Oakville, Ontario L6K 3W6. The information will be
released within 30 days of receipt of the request.
Individual Access
The 500
Staffing will release the personal information retained
by the organization to the individual that the information is
about upon request, along with the use and disclosure of any
personal information.
Specific
requests for information can be directed to the Privacy Officer
at 465 Morden Road, 2nd Floor, Oakville, Ontario L6K
3W6.
The information will be released within 30 days of receipt of
the request. Should The 500 Staffing not be able to
comply with the request for a justifiable reason, that reason
will be given to the requestor.
The 500
Staffing considers the following reasons justifiable
reasons to refuse access to personal information.
-
Solicitor-client privilege
-
Litigation
privilege
-
Security
and ongoing fraud investigations
-
Proprietary or trade secret information
-
Sensitive
medical information that could be obtained through other means
-
Requests
that would prove prohibitively costly to provide
-
Requests
that could reasonably be expected to threaten the life or
security of another individual
This list
is not exhaustive and other reasons may be considered
justifiable.
Challenging Compliance
Individuals
of whom The 500 Staffing holds personal information
have the right to file a challenge about the company’s
compliance with Privacy legislation. The 500 Staffing
will consider all requests serious and will investigate any
complaints thoroughly. To make a challenge please send all
relevant details and specifics to The 500 Staffing’s
Privacy officer at 465 Morden Road, 2nd Floor,
Oakville ON L6K 3W6.
Contact Us
If you
have any questions about this Privacy Statement and our website,
you can contact Loree Gamble at
gamble@the500.com
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